Salaries Grant to cover approved salaries
19. (a) The approved Salaries Grant will be paid monthly and will consist of the approved salaries for all teaching staff, educational psychologists and laboratory technicians employed in accordance with the terms of this Code of Aid. To reconcile the grants already paid out with the actual approved expenditure, adjustment of over or under payment may be made from time to time, but the final adjustment for the accounting year, or the financial year as the case may be, will be made after the submission of audited annual accounts. (updated on 1 September 2017)
(b) The School Management Committee shall be responsible for the arrangement of rectifying any overpayment or underpayment of salaries with the staff concerned. (updated on 1 November 2012)
(c) The payment of Salaries Grant in respect of staff provided for a particular purpose will be dependent on the effective carrying-out of that purpose.
20. Approved establishments for teachers and other staff are shown in Appendix 2.
Approved salary scales and allowances
21. Grant for salaries and allowances will be allowed at the rates laid down in Appendix 3 or as otherwise approved by the Permanent Secretary.
22. Salaries of all staff shall normally commence from the date of assumption of full duties, and shall normally cease immediately after the last day of performance of full duties, except as provided for in Appendices 8 and 10. (updated on 1 November 2012)
23. (a) Increments in salary for staff will normally be given by the School Management Committee when they fall due. Increments for part-time teachers will be based on the due proportion of the full-time scale, and will be given on an annual basis when they fall due.
(b) When it appears to the School Management Committee in receipt of aid under the terms of this Code of Aid, that the service of a member of the staff has been unsatisfactory, the School Management Committee may, subject to approval by the Permanent Secretary, withhold an annual increment. In such case the School Management Committee shall notify the Permanent Secretary in writing of its intention to withhold the increment and its reasons for so doing and shall notify the member of staff in writing of its intention to withhold the increment. Such notification to the Permanent Secretary and to the member of staff shall normally be given three months before the incremental date.
24. (a) On appointment to an aided school, a teacher shall receive incremental credit for full-time or part-time previous teaching experience on the basis of one increment for each year of full-time service or the equivalent in aggregated part-time service in -
(i) a government school,
(ii) an aided school,
(iii) an assisted private school on or after 1 January 1966, or
(iv) a private school offering formal curriculum on or after 1 September 1971.
Service in assisted private
schools prior to
(b) Incremental credit for experience on appointment in the case of educational psychologists of a school may be awarded in accordance with the above principles, where applicable. (updated on 1 November 2012)
Sick/maternity/special tuberculosis/paternity leave and paid leave as jurors or when required to appear in court as witnesses
25. In respect of teachers, educational psychologists and laboratory technicians, the School Management Committee may grant -
(a) in accordance with the conditions specified in Appendices 11 and 12, the following types of leave-
(i) sick leave (paid and no-pay);
(ii) maternity leave (paid and no-pay);
(iii) special tuberculosis leave (paid and no-pay);and
(iv) paternity leave
(b) paid leave to those selected to serve as jurors and those required to appear in court as witnesses.
(updated on 1 September 2016)
26. (a) A teacher in an aided school who is selected by the Permanent Secretary for a course of training may continue to receive full salary for the approved period of study leave.
(b) A teacher in an aided school attending such other course as the Permanent Secretary may have approved may receive, for the approved period of study leave, full salary or such proportion of full salary as the Permanent Secretary may determine. No application for paid study leave will be considered unless the prior approval of the Permanent Secretary has been obtained for the teacher to attend the course.
(c) Educational psychologists will be granted the same study leave benefits as those for teaching staff. (updated on 1 November 2012)
27. (a) Prior approval of the Permanent Secretary is required in respect of the following types of leave to teachers and educational psychologists -
(i) no-pay leave other than no-pay sick/maternity/special tuberculosis leave;
(ii) study leave other than that provided under Section 26, or which has not been endorsed by the Permanent Secretary in advance; and
(iii) any other kinds of leave not specified in this Code of Aid.
(updated on 1 November 2012)
(b) The Permanent Secretary may approve the grant of no-pay leave under (a)(i) above to staff recommended for such leave by the School Management Committee. Such no-pay leave shall not be counted for the purpose of increments. (updated on 1 November 2012)
(c) When the last day ofsuch no-pay leave is followed by a Sunday or a gazettedpublic holiday, such Sunday or gazetted publicholiday will be regarded as an extension of the period of no-pay leave.
(d) When the last day ofsuch no-pay leave is followed by the major school holidays, i.e. Christmas,Chinese New Year, Easter and Summer Vacation, payment of salary will resume onthe day the staff reports to school for duty, provided that it is neither aSunday nor a gazetted public holiday. (updated on 1 November 2012)
(e) When the last day ofsuch no-pay leave is followed by a school holiday, other than the major schoolholidays, payment of salary will resume on the day following the last day ofsuch no-pay leave provided that it is neither a Sunday nor a gazetted public holiday.
(f) Where, however,no-pay leave has been granted as no-pay maternity, sick, or specialtuberculosis leave, payment of salary will resume on the day following the lastday of such no-pay leave, notwithstanding that the day following the last dayof such no-pay leave may be a Sunday or a gazettedpublic holiday.
28. (a) Normally special leave with pay will not be granted to teachers on account of personal affairs during the term. However, in exceptional cases, the School Management Committee may, grant special leave with pay for a maximum of 2 days per academic year to teachers on grounds of urgent private affairs of grave importance.
(b) The School Management Committee may also
grant paid leave of not more than 14 days to any teacher for each academic year
to represent HKSAR in national / international conferences or events such as
the Asian Games and the Olympic Games; or being invited to present paper or
speak at national / international conferences in connection with education or
participating in training and camping exercises of Civil Aid Service, Auxiliary
Medical Service or Auxiliary Police Force.
Sufficient grounds and justifications should be produced to support the
grant of paid leave. (updated on
29. The Permanent Secretary may approve the grant of paid study leave or leave for other specially approved purposes to the Principal of an aided school.
Leave for laboratory technicians and educational psychologists
30. (a) Laboratory technicians and educational psychologists will be granted full pay leave on an annual basis as provided for in Appendix 13A and 13B respectively. Such leave shall be taken during the major school holidays, subject to mutual agreement between the school and the staff. No replacement will be granted for the laboratory technician and educational psychologist on such leave. (updated on 1 November 2012)
(b) The School Management Committee may grant paternity leave up to 5 working days with full-pay to those laboratory technicians and educational psychologists paid out of Salaries Grant with not less than 40 weeks’ continuous service immediately before taking the paternity leave. Schools are required to follow the administration arrangements of paternity leave as set out in the prevailing circular available on the Education Bureau homepage. (updated on 1 September 2016)
Endorsement of records of leave granted and inspection of leave records
31. (a) Records of leave that the School
Management Committee may grant to teachers shall be submitted in August each
year to the Permanent Secretary, who will signify his approval to the leave by
endorsing the relevant leave records, provided that he is satisfied that the
School Management Committee has considered each leave application with
supporting documents in accordance with the conditions provided in this Code,
the Employment Ordinance and the instruction he may from time to time issue. (updated on
(b) Records of leave granted to other staff should be endorsed by the Supervisor on annual basis. (updated on 1 November 2012)
(c) Schools should keep the leave records of their staff up-to-date. These records shall be available for inspection by officers authorised by the Permanent Secretary as and when required. (updated on 1 November 2012)
Employment of supply teachers
32. (a) The Principal may, on behalf of the School Management Committee, employ supply teachers on a daily basis to substitute for teachers who are absent on approved leave for three consecutive calendar days or more and claim reimbursement of salaries. Application for reimbursement of the salaries of supply teachers shall be made in a prescribed form.
(b) Such a supply teacher shall be of the same grade as, or of a lower grade than, the teacher for whom he is substituting; except that a non-graduate may be engaged to replace an unqualified teacher. A supply teacher is normally paid on fixed daily rates as the Permanent Secretary may determine.
(c) For the purpose of this section, teaching staff shall include laboratory technicians. Supply laboratory technicians shall be paid the daily rate of a non-graduate teacher, if they hold an approved Laboratory Technician Certificate or equivalent, otherwise the daily rate of an unqualified teacher shall be paid.
(d) Service as supply teaching or non-teaching staff on a daily basis shall not be counted for the purpose of increments or regarded as service for any other purposes.
33. (a) The School Management Committee may approve the employment of temporary replacements on monthly terms of the appropriate grade for Principals, teaching staff and laboratory technicians who have been granted maternity leave, paid sick leave, paid study leave or no-pay leave for a period not less than 90 days.
(b) A temporary replacement on monthly terms may also be approved to fill a vacant teaching post in circumstances where it appears to the Permanent Secretary that the appointment of a supply teacher under the terms of Section 32 of this Code of Aid would be inappropriate.
(c) The School Management Committee may approve the employment of temporary replacement for educational psychologists who have been granted the following leave for a period not less than 30 days: paid sick leave, paid leave for other purposes, paid maternity leave, paid study leave or no-pay leave. (updated on 1 November 2012)
Appointment of administrative and janitor staff
34. (a) The School Management Committee shall be responsible for the appointment, dismissal, salaries and terms of service of administrative and janitor staff, and the salaries of these non-teaching staff shall be paid out of the Administration Grant. The basis of calculation of the Grant is stated in Appendix 14 Attachment A.
(b) The School Management Committee shall notify the Permanent Secretary promptly of the change of administrative or janitor staff and specify the effective date.
Recurrent block grant to cover operating expenses
35. (a) Schools will be provided with the Operating Expenses Block Grant to meet their operating expenses. The Grant consists of various non-salary recurrent grants except those items of expenditure which are disbursed on an actual claim or reimbursement basis. It comprises a General Domain and a Special Domain. Schools are free to set flexibly the allocations for each constituent grant under the General Domain, but funds in the Special Domain can only be used for the specified purposes. Surplus of the General Domain can be used to top up expenditure on Special Domain items and items chargeable to other government subsidies outside the Grant. The rates of the Grant will be adjusted annually in accordance with the movement of the Composite Consumer Price Index. Schools are allowed to retain unspent funds up to 12 months’ provision of the Grant. Given the funding flexibility provided under the Grant, schools are required to put in place formal procedures for financial planning, monitoring and evaluation of results. Details of the Grant are set out in Appendix 14.
Recurrent block grant to cover furniture and equipment items
36. (a) The Composite Furniture and Equipment Grant is a recurrent grant for purchasing furniture and equipment items to meet the needs of schools and students. The Grant also covers maintenance/repairs fees for furniture and equipment items and insurance premium for non-standard furniture and equipment items for school portions. It will be disbursed to schools in a single payment annually before the commencement of each school year on a per-class-per-annum basis and will be adjusted annually in accordance with the movement of the Composite Consumer Price Index. A new school will be paid the Grant in full three years after the commencement of its operation and when the Education Bureau has approved the closure of its Set-up Fund (New Grant) Account.
(b) A school can retain surplus up to five times of the provision of the prevailing level of the Grant. Details of the Grant are set out at Appendix 15.
Permanent Secretary may approve reimbursement of rent and rates
37. The Permanent Secretary may approve reimbursement of rent, government rent and rates actually paid for school purposes except for government rent and rates for the area of the school tuckshop.
Passages for teachers on overseas terms
38. Grants for passages for teachers employed on overseas terms shall be paid in accordance with the provisions of Appendix 10.